Executive Assistant

TekPro Support Services, LLC (TSS) is seeking an Executive Assistant who shall be responsible for providing Executive support services and providing guidance and program support within a variety of administrative,  analytical, and financial related functions. Executive Assistants are expected to provide recommendations for improvements in administrative processes, data compilations, and administrative financial tasks.

Additional Duties Include:

•             Completes a broad variety of administrative tasks for the assigned Executive(s) including: managing an active calendar of appointments; completing travel documents and expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.

•             Plans, coordinates and ensures the Executive(s)’s schedule is followed and respected.

Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the Executive(s)'s time and office.

•             Communicates directly, and on behalf of the assigned Executive(s), with other Executives, staff, and others, on matters related to the Executive's programmatic initiatives.

•             Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Executive, including those of a sensitive or confidential nature and determines appropriate course of action, referral, or response.

•             Provides a bridge for smooth communication between the Executive's office and internal divisions; demonstrating leadership to maintain credibility, trust and support with senior management staff.

•             Works closely and effectively with the Executive to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.

•             Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the Executive updated.

•             Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the Executive, some of which may have organizational impact

•             Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the Executive's ability to effectively lead their organization.

•             Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows- through on projects to successful completion, often with deadline pressures.

•             Prepare presentation materials.

•             Prepare, edit and assemble reports required for meetings and presentations.

•             Work effectively with personnel from other branches and divisions within FPS accomplish tasks.

•             Track documents through various approval processes within the agency as each relates to its respective policies, priorities, practices and procedures.

•             Order, distribute, and maintain office supplies and equipment.

•             Coordinate with IT staff to provide support services for printers, copiers, scanners and fax machines as required.

•             Complete other ad hoc assignments,  as determined.

Experience Requirements:

•       Minimum of five (5) years of direct Executive support experience required; with seven (7) Years desired. Ability to “multi-task” / manage multiple projects simultaneously.

•       At least one (1) year of experience must be directly supporting a Senior Executive in the Federal Government or a C-Suite private sector Executive responsible for at least 50 personnel in multiple offices.

•       Resume should highlight strong skills in MS Suite of Software and highlight impacts/results of their actions as Executive Assistant on the Executive they supported.

•       Ability to write at a professional business level is required.

Education Requirements:  Must have a Bachelor’s degree