Project Accounting Data Entry Specialist
BBSS is seeking a qualified candidate to provide data-entry support for Project Accounting and other various accounting functions.
Major Responsibilities:
1. Maintain Job & Proposal Data in Accounting Systems
a. Assign job/proposal numbersb. Maintain job/proposal master list
c. Setup jobs/proposals
d. Input budgets
e. Maintain/update phase codes
f. Update contract modifications and budget changes
g. Audit contract close-outs
h. Upload job and proposal data into accounting system
i. Review data for accuracy
2. Order Bonds, Builder’s Risk Insurance and Certificates of Insurance
a. Liaison to Parker Smith & Feek
b. Order letters of bondability, bid, and payment & performance bonds
c. Cancel bonds when projects close
d. Update bonding reports
e. Request builder’s risk premiums and certificates of insurance
3. Maintain Subcontracts in Accounting System
a. Setup subcontracts
b. Post change orders
c. Assist AP with audit of subcontract values
d. Support subcontract close-outs
4. Assist with Annual Review and Audit
a. Compile contract data when requested
5. Complete Other Duties as Assigned
Education/Experience:
High school diploma or equivalent. A minimum of 3 years of full-time data-entry required. Experience in accounting data-entry, preferred. Experience in the construction industry, preferred. Experience using Spectrum construction software, preferred. Experience in a multi-company environment, preferred.
Special Knowledge or Skills:
• 10-key by touch
• Intermediate Excel skills
• Ability to prioritize and organize, work well under stress, meet deadlines
• Ability to work in multiple systems and with multiple customers
• Attention to detail and consistency in data-entry
• Ability to work flexible hours, as required to meet deadlines
• Ability to be flexible and adapt to constant change
• Ability to communicate effectively personally and via telephone/email
• Willing to learn new things
• Have a positive attitude and be solutions-oriented
Other details
- Pay Type Hourly