Management Coordinator

Boston, MA, USA Req #701
Thursday, September 30, 2021

Management Coordinator - BRM Corporate Office, Boston, MA

 

General Statement of Duties:  Work independently within a team on portfolio-wide initiative with Vice President of Risk Management. An opportunity to interact with cross-function Beacon team members at our communities and in the corporate office and consultants.

 

Supervision Received:  Reports to Vice President of Risk Management

 

FSLA Status: Nonexempt

 

Essential Functions of the Position:  (Any one position may not include all of the duties listed, nor do the listed examples include all duties that may be found in positions of this class.)

  • Oversee all properties’ real estate tax bills and personal property tax bills.  Obtain and review bills and interact with tax consultants to provide requested documentation for tax appeal opportunities as well as accounting and various municipalities.
  • Coordinate Income and Expense and Personal Property Forms including obtaining forms, coordinating with accounting, submitting prior to the deadlines 
  • Review Credit Applications from properties for vendors and obtain CFO’s approval.
  • Assist with development/updating of department processes, policies, procedures and training materials.
  • Other management company and department initiatives. 

Administrative:

  • Save real estate tax bills and personal property tax bills and log in Excel
  • Save credit applications and log in Excel
  • Assist Risk Management team with management of the property and liability insurance programs including electronically filing forms, input into Excel spreadsheets, etc.
  • Assist with company’s insurance claims by electronically saving documentation

Project:       

  • Gather and verify property data for input into company’s database (BIC)

Minimum Qualifications

 

Education:  Associates degree or 1-2 years equivalent experience (accounting, business management, property management experience desirable)

 

Qualifications and Skills:  Ability to work in a fast-paced environment where deadline driven and accuracy is essential. Strong organizational and project management skills required. Customer service important and ability to work autonomously with very little supervision.  Advance proficiency with Microsoft Applications including Excel, Outlook, PowerPoint and written communication skills. Highly organized and detailed oriented. Demonstrates strong initiative and high level of professionalism. Ability to enforce and adhere to company policies, rules, and regulations. Fosters positive, active and collaborative relationships at all levels throughout the organization and within associated consultants. Maintains confidentiality of all corporate, personnel and research matters.

 

Beacon Core Competencies:

Teamwork, Integrity/Ethics, Dependability, Customer Focus, Adaptability/Flexibility.

 

Beacon Functional Job Competencies:

Communication, Quality, Interpersonal Skills, Personal Organization, Productivity, Computer Skills.

 

Travel Requirements:

May occasionally visit properties and attend offsite meetings/training seminars.



III

Benefits Offered:
  • Medical, Dental and Vision insurance, beginning on the first of the month after hire.
  • 401(k) with company match, short term disability and long term disability insurance.
  • 3 weeks’ paid vacation, 13 paid holidays.
  • Summer flex scheduling options to allow for early releases on Friday from Memorial Day to Labor Day.
Beacon Communities LLC seeks a diverse pool of candidates. We are committed to a policy of equal employment opportunity without regard to race, color, ancestry, national origin, religion, disability, gender, gender identity, sexual orientation, age, veteran status or other protected class.

Beacon Communities - 2018, 2019, 2020 Boston Globe's Top Places to Work!!

At Beacon, we strive to make a difference in our residents’ lives. We build outstanding communities that make enduring contributions to the vitality of our cities and towns. We create communities that serve a diverse cross section of our society. Our communities are healthy and vibrant. Why? Because they are planned with care, consideration, and compassion.
 
Company Overview: Founded in 2004, Beacon Communities LLC is a privately-owned real estate firm that develops, acquires, invests in, and manages a wide range of multifamily housing. Beacon currently owns and manages approximately 18,000 apartments including affordable housing, market rate housing, and mixed income-housing. Its developments range from new construction, to historic adaptive reuse, to the renovation of existing housing. 


Other details

  • Job Family Risk Management
  • Pay Type Hourly
  • Required Education High School
Location on Google Maps
  • Boston, MA, USA